Registration

ATTENDEE IDENTIFICATION

Attendee :
*Category

Specify
Young Scientist : PhD + 4 years
Title
*Gender
*Last name
*First name
*Nationality
Affiliation :
*Institution
*Address
*Zip code
*City
State
*Country
Phone
(+ country code)
*Email
*Confirmation email
Privacy :
I accept that my name, institution’s name and country will be included in a participant list for the benefit of delegates,
sponsors and exhibitors.

*Compulsory fields

PROOF OF STATUS - Student / Young scientist

Students and Young Scientists (PhD + 4 years) are requested to upload either a copy of their valid student ID or a certificate of their supervisor.

*Document

*Compulsory fields

TUTORIAL REGISTRATION

The Tutorials will be held from 08:45 to 16:00 on July 23 in the Campus downtown at the University of Caen Normandy.

Please see the ICPEAC 2019 Website for more details.
They will be free of charge for all the participants including lunch, coffee breaks and bus transportation to Deauville.

For Master and PhD students, as well as for Young scientists (Postdocs of 4 years after their PhD), accommodation in Campus housing for the night of July 22 (including breakfast) will be offered.

I will attend the tutorials on Tuesday 23 July

Yes No

Tutorial Transportation

I need bus transportation to Deauville

Yes No

Tutorial Accommodation

I would like a room in Campus housing for July 22

Yes No

CONFERENCE REGISTRATION FEES

FULL CONFERENCE	Early bird Until May 17, 2019	Late rate From May 18, 2019	Conference dinner
Regular/Young Scientist	€ 500.00	€ 580.00	€ 50.00
Student	€ 310.00	€ 370.00	€ 30.00
Accompanying person (adult)	€ 150.00	€ 150.00	€ 50.00
Accompanying child(ren) = or >12 years	€ 0.00	€ 0.00	€ 30.00
Accompanying child(ren) <12 years	€ 0.00	€ 0.00	€ 0.00

All prices in Euros, VAT included (20% French VAT). The supplement for credit card payment or bank transfer will be charged to the participant.
Note that for the ICPEAC 2019, Young Scientists will be charged as Regular participants but as for Students, they will have the opportunity to apply for a financial support.

Both Regular and Student registration fees include access to the lecture halls, poster sessions, exhibitions and Public Lectures; coffee and beverage breaks; internet access; a printed conference handbook, an online access to the full conference program and to the book of abstracts; the Welcome Reception on 23 July; the possibility of booking ticket to the Conference Dinner on 29 July; plus the optional weekend excursions. Students are requested to upload a copy of their valid student ID.

The Accompanying Person fees include the Welcome Reception on 23 July; access to the Public Lectures; coffee breaks and internet connection; the possibility of booking ticket to the Conference Dinner on 29 July; plus optional daily tours and excursions.

CONFERENCE ATTENDANCE

In order to optimize the organization, please tick the boxes of the days you will attend (at least one day):

	Wednesday 24 July
	Thursday 25 July
	Friday 26 July
	Monday 29 July
	Tuesday 30 July

ACCOMPANYING PERSON(S)

	I register for accompanying person(s)	150 € TTC
	I register for accompanying child(ren) = or >12 years
	I register for accompanying child(ren) <12 years

INVITATION LETTER

For VISA application please refer to the instructions given on the ICPEAC2019 Website.

Letter of invitation will be sent upon request and information on this application are given on the ICPEAC website.

If you need an invitation letter for getting a visa, please enter the information below and upload an official letter from your supervisor/head of department. You will receive the invitation letter by e-mail within 1 week.

Please note that such invitation letter does not imply any obligation, financial or otherwise, by ICPEAC 2019.

I need an invitation letter

*Full name
*Date of birth (DD/MM/YYYY)
*Place of birth
*Nationality
*Passport n°
*Passport expiry date (DD/MM/YYYY)
*Passport issued by
Please upload the letter of your supervisor
*Document

REQUEST FOR FINANCIAL SUPPORT

You can apply to request for financial support.
Note that our general policy is to primarily help young researchers and students to attend the conference by waiving their registration fees. Participants from developing regions will be considered on our list of priorities. Applications should be submitted to chairs@icpeac2019.fr before 1 March, 2019 and all requesters will get a reply by 15 April, 2019 (for details on the application please refer to the ICPEAC2019 Website).

> Students and Young Scientists must submit the application stating their citizenship, affiliation, personal data and the amount of support requested. The application must be accompanied by a recommendation letter from the student's supervisor or the head of the department.

> Participants from developing regions must submit the application stating their citizenship, affiliation, professional status, personal data and the amount of support requested.

CANCELLATION POLICY

Delegates who find themselves unable to attend ICPEAC XXXI after submitting a registration form are most welcome to nominate a substitute. All substitutions and cancellations should be notified in writing by e-mail to Insight Outside at icpeac2019@inviteo.fr

- Cancellations until 17 May 2019: 50€ for administrative fees
- Cancellations from 18 May to 22 June 2019: 50% penalty
- Cancellations after 22 June 2019: no refund - 100% penalty

Exceptions are at the discretion of the Organizing Committee.
Substitutes from the same institution are accepted with written approval by the original registrant and with an administrative charge of 30€.

Refunds will be made in the following ways:
- For payments received by credit cards, the same credit card will be refunded.
- For all other payments, a bank transfer will be made, all bank charges will be for the registrants account in addition of the administrative charges.

DATA PROCESSING (GDPR)

The information entered into this registration form will be subject to computer processing by Insight Outside. It is processed by computer for the Institut des Nanosciences de Paris (INSP) - Sorbonne Université in order to manage the logistic organisation of the XXXIst International Conference on Photonic, Electronic, and Atomic Collisions.

The list of recipients of the data will be strictly limited to the following suppliers of ICPEAC 2019:

Convention Centre: Centre International de Deauville (C.I.D.)
Registration management: Insight Outside
Excursions management: A la Carte Events
Accommodation: hotels located in Deauville, if you book an accommodation via our website

According to the Data Protection Act of January 6th, 1978, modified in 2004, and the EU regulation #2016/679 of April 27th, 2016 on personal data protection (GDPR) you have at any time, a right of access to and rectification of all of your personal data. If you wish to exercise this right and gain access to your personal data, please write to Insight Outside - 39 chemin du vieux chêne - 38240 Meylan, France icpeac2019@inviteo.fr . You may also oppose, for legitimate reasons, the processing of your personal data.

I can download and save the Privacy and Personal Data Processing Rules by clicking here.